Abstract / Excerpt:

One of an organization's most valuable information resources is in the form of documents, that is why most of the business processes of the organizations deeply rely on, or driven by, document workflow. This is one of the most important challenges facing managers on how to harness the information technology in managing these documents. This study aimed to develop a Web-based Electronic Document Management System to automate the process of managing documents and improve the efficiency of the Documents Workflow. The developed system employs the used of internet technology to enable the access to authorized users anytime, anyplace where there is a connection to internet. The distinct feature of this system is its capability to send SMS notification on the information about the shared document to a recipient. Several issues about document management were addressed in this study which includes: Utilization of electronic documents that process paperless transaction; Provide easy access on the electronic documents online; Automation of the workflow of documents by formulating rules for the implementation of organizational hierarchy; Notification to the user about the document management transaction using SMS technology. This web application is designed and customized to be used by the Sultan Kudarat State University, but with minor changes, it can be used by any university.

Keywords: EDMS, Workflow, SMS, Document, Notification

Info

Source Institution	Ateneo de Davao University
Unit	Computer Studies
Authors	Ma. Rhodora R. Gallo
Page Count	8
Place of Publication	Davao City
Original Publication Date	March 1, 2015
Tags	Document, EDMS, Notification, SMS, Workflow

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